Four transparent tiers for bespoke South Asia ground itinerary planning. Choose the level of service that matches how you travel — and what you need from the planning process.
ASTA Member
American Society of Travel Advisors
Chief Travel Advisor
Curates Travel Experiences
20+ Years on the Ground
India · Nepal · Bhutan · Sri Lanka
CA Licensed Seller of Travel
Reg. No. 2163233-70
Ground-Only Specialists
No flights · No packages
The planning fee is what you pay to engage Daffodils Travel's advisory expertise. It covers the research, design, and production of your personalised ground itinerary — tailored to your brief, your travel style, and the specific character of each destination.
It is separate from the ground package cost — accommodation, local transport, guides, and activities — which is revealed and approved by you before the Booking Agreement is signed.
The planning fee is non-refundable from the moment Your Travel Journey Blueprint Form is submitted and itinerary work commences. It is payable before itinerary work begins.
Speak with Dipti or the team to share your vision — no commitment required at this stage.
Choose Explore, Experience, Immerse, or Legacy. Pay before itinerary work begins.
Tell us your destination, travel dates, group size, and brief. This gives us everything we need to begin.
We design your day-by-day ground plan. You review and revise within your included rounds.
We reveal hotel names and per-person costs. You approve and sign the Booking Agreement and pay the 30% deposit to confirm.
From a focused single-round plan to fully managed unlimited-revision service with on-trip advisor access. Every tier begins with the same depth of ground knowledge.
$65
Full itinerary planning for a single destination. You manage all the bookings yourself.
$110
Full itinerary planning, booking management, and on-trip support.
$200
Full service with a Plan-to-Go credit that offsets your booking cost.
$450
Unlimited revisions and total service. Nothing is left unmanaged.
These four tiers cover any family or traveling party — a couple, a family of 3, a family of 7, or more — as long as everyone is from one household making decisions together. No headcount limit applies here.
If your trip involves two or more households or family units planning together — even if the total headcount is small — see our Group Planning fees. Group planning involves multiple decision-making voices and is priced accordingly.
Multi-destination work takes longer to plan, requires tighter seasonal coordination, and needs more revision rounds. The matrix below shows the planning fee and included revision rounds for every valid tier-and-destination combination.
| Tier | 1 Country |
2 Countries |
3 Countries |
4 Countries |
|---|---|---|---|---|
| Explore | $65 1 round | — | — | — |
| Experience | $110 3 rounds | $190 4 rounds | — | — |
| Immerse | $200 5 rounds | $325 5 rounds | $475 5 rounds | — |
| Legacy ★ | $450 Unlimited | $675 Unlimited | $900 Unlimited | $1,150 Unlimited |
Multi-destination work takes longer to plan, requires tighter seasonal coordination, and needs more revision rounds. The matrix below shows the planning fee and included revision rounds for every valid tier-and-destination combination.
| Tier | 1 Country |
2 Countries |
3 Countries |
4 Countries |
|---|---|---|---|---|
| Explore | $65 1 round | — | — | — |
| Experience | $110 3 rounds | $190 4 rounds | — | — |
| Immerse | $200 5 rounds | $325 5 rounds | $475 5 rounds | — |
| Legacy ★ | $450 Unlimited | $675 Unlimited | $900 Unlimited | $1,150 Unlimited |
Every tier, every feature, side by side.
|
|
Explore - $65
|
Experience - $110
|
Immerse - $200
|
Legacy - $450
|
|---|---|---|---|---|
|
Revision rounds included
|
1
|
3
|
5
|
Unlimited
|
|
Revision window
|
30 days
|
30 days
|
45 days
|
60 days
|
|
Booking management
|
✕ Client books independently
|
✓
|
✓
|
✓
|
|
Pre-Trip Welcome Pack
|
✕
|
✓
|
✓
|
✓
|
|
On-trip advisor support
|
✕
|
✓
|
✓
|
✓
|
|
Plan-to-Go credit
|
✕
|
✕
|
$200 credit
|
$450 credit
|
|
Additional revision rounds
|
✕
|
$35 / round
|
$50 / round
|
Included
|
A revision round is one consolidated submission of your feedback, followed by one fully revised itinerary document from us. We ask clients to gather all feedback before submitting — not in separate emails. Each round is most productive when it is complete.
Revision rounds protect the quality of the planning process for both sides. They ensure that when we revise, we are responding to your complete thinking — not a sequence of partial thoughts that results in a half-revised document.
Available to Immerse and Legacy tier clients. When you commit to booking within 30 days of receiving your completed itinerary, the full planning fee you paid is deducted from your total ground package cost.
For single-country Immerse clients, that is $200 credited back. For single-country Legacy clients, $450. For multi-destination circuits the credit scales to the full fee paid — a 3-country Legacy client receives $900 credited toward the ground package.
The Plan-to-Go credit is non-transferable, cannot be carried forward, and is forfeited if the Booking Agreement and 30% deposit are not confirmed within the 30-day window.
Confirm your Booking Agreement AND pay the 30% deposit within 30 days of receiving your completed itinerary.
The full planning fee is deducted from your total ground package cost — accommodation, transport, guides, and activities — at the Booking Agreement stage.
Non-transferable. Cannot be carried to a future booking. Forfeited if the 30-day window lapses without a signed agreement and deposit paid.
All circumstances where additional fees may arise are listed here in full. Nothing is added outside of these conditions.
|
Service
|
Fee
|
When it applies
|
|---|---|---|
|
Additional revision round — Experience tier
|
$35 per round
|
After the 3 included rounds are used
|
|
Additional revision round — Immerse tier
|
$50 per round
|
After the 5 included rounds are used
|
|
Additional revision round — Legacy tier
|
Included no charge
|
Unlimited rounds included — additional round charges never apply at this tier
|
|
Scope expansion fee
|
From $50
|
Adding a destination or substantially extending the brief beyond the original Your Travel Journey Blueprint Form scope
|
|
Late booking surcharge
|
At cost
|
Where Ground Partner rates for high-demand periods — festivals, peak season — are elevated. Passed through at actual cost with no mark-up.
|
|
Group planning fee
|
$300– $1,500+
|
For two or more traveling households planning together, regardless of total headcount. Quoted individually based on group size and destination count. See the Group Planning Fee page for full details.
|
|
Rush planning fee
|
$125
|
Applied when travel begins within 14 days of initial inquiry. Short lead times require expedited research and partner coordination outside the standard planning process.
|
|
Itinerary redesign fee
|
$95
|
Applied when a major redesign is requested after the itinerary has been signed off and approved. Restarting from a confirmed version requires a full rebuild of the day-by-day plan.
|
|
Last-minute re-shop fee
|
$75
|
Applied when re-shopping hotels or transfers is requested after confirmed bookings have already been made with ground partners.
|
|
Cancellation handling fee
|
$75
|
Applied when managing supplier cancellations, chasing refunds, and coordinating rebooking on your behalf. Covers the advisor time required to resolve the disruption.
|
HOTEL NAMES AND SPECIAL GROUND PRICING
Specific hotel names and per-person ground package costs are not disclosed during the planning and revision process. Once you have approved your final itinerary, we reveal the specific hotel names and the per-person ground cost. You review and approve both before anything is signed.
During planning, accommodation is described by character — heritage haveli, boutique forest lodge, intimate tented camp — and by category. This ensures the planning process focuses on the right things.
TRAVEL INSURANCE
Travel insurance is not included in any planning fee or ground package cost. Daffodils Travel does not sell or administer insurance. We refer clients to our preferred provider:
YOUR PLANNING CONSULTATION STARTS HERE
Get in touch and we will discuss which tier is right for your trip — no commitment required.
