Professional ground itinerary planning for groups of 5 to 40+ traveling together through India, Nepal, Bhutan, and Sri Lanka. Family reunions, multigenerational trips, destination weddings, corporate retreats — all designed around your group, not a template.
ASTA Member
American Society of Travel Advisors
Chief Travel Advisor
Curates Travel Experiences
20+ Years on the Ground
India · Nepal · Bhutan · Sri Lanka
CA Licensed Seller of Travel
Reg. No. 2163233-70
Ground-Only Specialists
No flights · No packages
The group planning fee is what you pay to engage Daffodils Travel's advisory expertise for a multi-traveler trip. It covers the research, design, and production of your group ground itinerary — coordinated across households, paces, and preferences, and tailored to the character of each destination. It is separate from the ground package cost — accommodation, local transport, guides, and activities — which is revealed and approved before the Booking Agreement is signed. The fee is non-refundable from the moment Your Travel Journey Blueprint Form is submitted and itinerary work begins.
A short call with Dipti or the team to share the occasion, group size, and dates. No commitment.
Choose a group tier — or we can recommend the one that fits your group size. Pay before itinerary work begins.
Your Group Lead shares the group's pace, accommodation, dietary, and accessibility needs. This gives us everything we need to begin.
We design your group's day-by-day plan and revise it with you until the Group Lead is satisfied.
We reveal hotel names and per-person costs. You approve, sign the Booking Agreement, and pay the 30% deposit to confirm.
The planning fee covers the design, research, and production of your group itinerary. It is separate from and in addition to the ground package cost. It is non-refundable from the moment the Your Travel Journey Blueprint Form is submitted.
Base fee: single destination
+$100 per additional country
Special occasions from $800
+$100 per additional country
Final fee confirmed at scoping
+$100 per additional country
From $1,500 confirmed at scoping
+$100 per additional country
The group planning tier covers the complexity of coordinating multiple households. Multi-destination work adds routing complexity, seasonal alignment across borders, and multiple Ground Partner relationships on top of that. The flat $100-per-country supplement accounts for the additional planning hours — without changing your tier or its included features.
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TIER
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1 COUNTRY
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2 COUNTRIES
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3 COUNTRIES
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4 COUNTRIES
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|---|---|---|---|---|
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Yatra
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$300–$500
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$400–$600
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$500–$700
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$600–$800
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Sangam
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$500–$800
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$600–$900
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$700–$1,000
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$800–$1,100
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Odyssey
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$800–$1,500
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$900–$1,600
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$1,000–$1,700
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$1,100–$1,800
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Bespoke
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Quoted individually at scoping — multi-country supplement applies
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A revision round is one consolidated submission of feedback — gathered and sent by your Group Lead — followed by one fully revised itinerary document from us. We ask the Group Lead to collect the group's feedback into a single submission rather than relaying it as separate messages from individual travelers. Each round is most productive when it is complete.
Consolidating feedback through the Group Lead protects the quality of the planning process for everyone. It ensures that when we revise, we are responding to the group's complete thinking — not a sequence of partial requests from different members that leaves a half-revised document.
How many rounds are included
Yatra includes 3 rounds. Sangam includes 5. Odyssey and Bespoke include unlimited rounds within the agreed scope.
The planning fee is separate from the ground package cost. The ground package covers accommodation, private transport, guides, and activities. Once your group itinerary is approved, we reveal specific hotel names and the per-person ground cost for your review and approval before the Booking Agreement is signed.
Hotel names and per-person ground costs are not disclosed during planning. They are revealed after itinerary approval — you review and approve both before signing anything.
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STAGE
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TIMING
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AMOUNT
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|---|---|---|
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Planning Fee
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Before Your Travel Journey Blueprint submission
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Per tier above
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Ground Package Deposit
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On signing Booking Agreement
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30% of total ground cost
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|
Ground Package Balance
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60 days before departure
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70% of total ground cost
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Groups within 60 days
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At Booking Agreement signing
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100% of total ground cost
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Cancellation fees are calculated on the total confirmed ground cost of the group itinerary.
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DAYS BEFORE DEPARTURE
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CANCELLATION FEE
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REFUNDABLE
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|---|---|---|
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91+ days
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Deposit absorbed (30%)
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Balance refunded if paid
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61–90 days
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30% of total ground cost
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70% refunded
|
|
31–60 days
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50% of total ground cost
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50% refunded
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|
15–30 days
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75% of total ground cost
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25% refunded
|
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14 days or fewer
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100% of total ground cost
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No refund
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All circumstances where additional charges may arise are listed here in full. Nothing is added outside of these conditions.
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Service
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Fee
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When it applies
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|---|---|---|
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Additional revision round — Yatra
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$75 per round
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After the 3 included rounds are used
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Additional revision round — Sangam
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$150 per round
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After the 5 included rounds are used
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Additional revision round — Odyssey
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Included no charge
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Unlimited rounds within the agreed scope
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Additional revision rounds — Bespoke
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Included, no charge
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Unlimited rounds within the agreed scope
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|
Additional country
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+$100 per additional country
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Beyond the first destination
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Scope expansion
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From $175
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Adding a destination, adding a household or sub-group, or substantially extending the brief beyond the original Your Travel Journey Blueprint Form scope
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|
Late booking surcharge
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At cost
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Where Ground Partner rates for high-demand periods (festivals, peak season) are elevated. Passed through at actual cost, with no mark-up.
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Per-country government costs
Some destinations levy government fees that are separate from, and additional to, the planning fee and the ground package cost. These are set by the destination’s government and passed through at cost with no mark-up:
HOTEL NAMES AND SPECIAL GROUND PRICING
Specific hotel names and group ground package costs are not disclosed during the planning and revision process. Once the Group Lead has approved the final itinerary, we reveal the specific hotel names and the group ground cost. The Group Lead reviews and approves both before anything is signed.
During planning, accommodation is described by character — heritage haveli, boutique forest lodge, intimate tented camp — and by category. This ensures the planning process focuses on the right things – experience, pace etc.
TRAVEL INSURANCE
Travel insurance is not included in any planning fee or ground package cost. Daffodils Travel does not sell or administer insurance. We refer clients to our preferred provider:
Ensure your policy covers high-altitude medical evacuation. Evacuations in Nepal and Bhutan can cost USD $50,000–$150,000. Standard travel policies often exclude this. Verify with your provider before purchasing.
PLAN YOUR JOURNEY NOW
Tell us about your group, your destination, and what you want the experience to feel like. We will take it from there.
